Terms and conditions

By participating in the Moonside program, you understand and agree that you are legally bound to all terms and conditions stipulated on this page.



  • ANU: The Australian National University
  • Artifex ANU (Us/We): Artifex ANU, a currently affiliated society of the Australian National University Student Association.
  • Moonside, otherwise known as ‘the Program‘ and the ‘Moonside program‘, is an Artifex ANU and Guild Grid initiative.
  • Moonside organisers: the administrative team of the Moonside program, including any workshop facilitator(s) and assistant(s).
  • Participant/you: the applicant that has been successfully selected as a participant in the program.
  • ANU members: In order to be considered an ANU student or staff member, the participant will need to be able to log into campus computers for the duration of the program.
  • non-ANU members: Individuals that are not able to log onto ANU computer labs in the Peter Karmel building. For the purposes of this program, this may include ANU Alumni.


Conditions of participation

  1. Ability to participate

    1. ANU members will need to be able to log in to access the browsers and software on the computer. You may use your own device as long as you have working internet access already set up on it.
    2. Non-ANU individuals that wish to participate will need:
      1. A laptop will all relevant software pre-installed on it. We’ll let you know what this is beforehand.
      2. To be responsible for their own internet access, which may include mobile data, especially if you don’t have access to Eduroam.
    3. All participants must have personal involvement in the project;
      1. Participants must be founders, or co-founders of their project,
      2. Participants are not performing tasks for a team as a third-party in any capacity (including but not limited to freelancing, volunteering, or employment),
      3. Participants are not being paid by a client or employer to perform any tasks relevant to the project.
  2. Teams
    1. The participant may be a part of a team working together on a side project.
    2. Teams may not apply; only individuals.
    3. Only the applicant may participate in the program.
  3. Availability
    1. The participant, as the accepted applicant, is the individual dedicating their time to attend. Substituting the participant with someone else for any of the workshops is not permitted.
    2. Attendance for all workshops is mandatory, medical emergencies and similar permitting.
    3. You will need to have time and computer/internet access to complete the allocated tasks in between workshops, which will be a minimum of one hour.
    4. Participants are responsible for their own transport to and from events.
  4. Skills and equipment
    1. Strong computer literacy. This program is fast-paced.
      1. You’ll need to be able to navigate the web and tools given to you swiftly and adeptly.
      2. You’ll need to be able to use the tools without much guidance from the workshop facilitator.
    2. You have the knowledge, resources, and capability to undertake your side project. For example, podcasts require recording equipment (such as microphones) and editing software; in order to apply with this project you must be able to produce the podcasts without any assistance from the Moonside program or its organisers.
  5. The program is currently free. No participation fees will be required.


Selection process

At the discretion of the Moonside organisers, preference for finalists will be allocated according to:

  1. The suitability of the project. These are determined on an individual basis based on the information provided.
  2. Projects that intend to generate an income or contribute to that end.
  3. ANU students and staff members (due to computer lab access).
  4. The willingness to acquire your own hosting and domain. We see this as commitment to your project after the resources we’ve given you are gone.

Final decisions are at the discretion of the program organisers.


Assets and resources provided

  1. Websites:
    1. You will be provided with temporary website hosting and a URL for your landing page.
    2. You may share this URL with anyone for the duration of the program.
  2. If you are purchasing your own hosting and domain name, please ensure you get WordPress set up before attending the relevant workshop. Links to tutorials will be provided.
  3. Availability:
    1. Your files will be available for one week after the final program event.
    2. After that week the URL will be deleted, along with the files stored under it.
  4. It is your responsibility to backup your own assets. We are not responsible for keeping backups of your work.
  5. There is no guarantee that all the computers in the lab will be working. It is recommended you bring a device with browser access as backup so you can still participate in the workshop.
  6. ANU does not provide internet access to non-ANU individuals. Eduroam is meant to be available, and if it is accessible to you, setting it up will be your responsibility.
  7. Access to all assets and resources, including slides and any content, will be revoked one week after the program ends.


Intellectual property

  1. Just to be clear, “Intellectual property rights” means all patents, rights to inventions, copyright (including rights in software) and related rights, trademarks, service marks, get up and trade names, internet domain names, rights to goodwill or to sue for passing off, rights in designs, database rights, rights in confidential information (including know-how) and any other intellectual property rights, in each case whether registered or unregistered and including all applications (or rights to apply) for, and renewals or extensions of, such rights and all similar or equivalent rights or forms of protection which subsist or shall subsist now or in the future in any part of the world.
  2. You guarantee all elements of text, images, artwork, media, or anything you use in your project is owned by yourself, or that you have permission to use them.
  3. You understand that anything you communicate about your project is your responsibility. Do not disclose anything confidential.


Media grant and release

  • You grant Artifex ANU and Artifex ANU’s assigns, licensees, and successors the right to use, modify, publish, distribute, online or offline, your image, biographical information, photographs, video, and recordings, in all forms and media including composite or modified representations for all purposes, including advertising, trade, or any commercial purpose throughout the world and in perpetuity.
  • You waive the right to inspect or approve versions of your image used for publication or the written copy that may be used in connection with the images.
  • You agree that Artifex ANU may make these recordings of you and store them once made, and that we own the intellectual property and copyright over them.
  • You release Artifex ANU and Artifex ANU’s assigns, licensees, and successors from any claims that may arise regarding the use of your image, including any claims of defamation, invasion of privacy, or infringement of moral rights, rights of publicity, or copyright. Artifex ANU is permitted, although not obligated, to include your name as a credit in connection with the image.


Liability and indemnification

  1. Artifex ANU, and by extension, any of our affiliated organisations such as ANUSA, are not liable to you for any advice given regardless of the consequences you face as a result from acting upon it. You will need to use your own judgement on the advice you choose to follow.
  2. You agree to defend, indemnify, and hold us harmless, including our subsidiaries, affiliates, and all of our respective officers, agents, partners, volunteers, and employees, from and against any loss, damage, liability, claim, or demand, including reasonable attorneys’ fees and expenses, made by any third party due to or arising out of: (1) your Contributions; (2) use of the Program; (3) breach of these Terms and conditions; (4) any breach of your representations and warranties set forth in these Terms and conditions; (5) your violation of the rights of a third party, including but not limited to intellectual property rights; or (6) any overt harmful act toward any other user of the Moonside program with whom you connected via the Moonside program.
  3. Notwithstanding the foregoing, we reserve the right, at your expense, to assume the exclusive defense and control of any matter for which you are required to indemnify us, and you agree to cooperate, at your expense, with our defense of such claims. We will use reasonable efforts to notify you of any such claim, action, or proceeding which is subject to this indemnification upon becoming aware of it.
  4. No financial or legal advice will be given by Moonside organisers. You will be deferred to more appropriate sources.
  5. There is no guarantee of success of your endeavours through the participation of this program and you do not hold the Moonside organisers responsible for this.



  1. The program is subject to change at the discretion of the Moonside organisers.
  2. Inappropriate behaviour will result in the removal of the participant from the program at the discretion of the organisers.
  3. The Moonside organisers are not required to give advice about projects outside of program hours.